Executive Director

Staff creates the group in iMIS (the member database).
Staff creates a Sympa mailing list for the group.
Staff submits a request to ITTS to import the group into ALA Connect.
If it’s a committee or task force, staff adds the group to the ALA Appointments Database.
Staff notifies the Web Coordinating Committee chair when all of the above steps are complete and provides all necessary information about the group.
WCC creates a committee, task force, or interest group page on the LITA website.
WCC adds the group to the committees, task forces, or interest group page on the LITA website.
If the group is an interest group, WCC adds it to the list of mailing lists on the LITA website.
WCC adds the group to the appropriate navigation menus on the LITA website.
President-Elect appoints new members if the group is a committee or task force.
Once the chair is appointed, staff adds that person to the Chairs mailing list and Connect group.
Once these steps are completed and the group has begun work, the chair uses the Communications and Marketing Committee’s (CAM’s) form to announce the group on social media. Chair can also write a blog post, and the Executive Director will include a link to the post in the next member newsletter.

Calendar

Submit draft budget for the next fiscal year to the LITA Board for discussion and approval

Ask committee chairs, interest group chairs, and representatives to submit their 3rd quarter reports

Meet with the ALA Budget Review & Analysis Committee to review the LITA budget for the next fiscal year

Publish award press releases on the ALA/LITA website and LITA Blog

Ask committee chairs, interest group chairs, and representatives to submit their 4th quarter reports

Issue stipend checks (including for our Emerging Leader)

Publish Larew Scholarship press release on the ALA/LITA website and LITA Blog

Request all award and scholarship checks to be sent to recipients

Ask committee chairs to submit their Committee Commitment Surveys

Update:

The Appointing Officer to the new president-elect in the ALA Appointments System
The text of the daily membership emails with the name of the new president
Clone the daily membership emails and start over with new recurring mailings in order to run annual reports
Update Sympa subscribers for committee lists
Add new Board Liaison terms to iMIS rosters

Issue RFP for next year’s Forum

Publish press release about our new LS&S and OCLC Spectrum Scholars on the ALA/LITA website and LITA Blog

Make sure all sponsorship checks have been received to prepare for the end of the fiscal year

Ask committee chairs, interest group chairs, and representatives to submit their 1st quarter reports

Finalize location for next year’s Forum no later than end of the month

Ask committee chairs, interest group chairs, and representatives to submit their 2nd quarter reports

Submit the draft budget for the next fiscal year to the Financial Advisory Committee for discussion

Issue stipend checks (including for our Emerging Leader)